Personal Assistant / Executive Assistant

Description

Executive Personal AssistantWork week Monday FridayDuties will include:

• Perform duties and responsibilities as and when requested by executive
• Meet as needed with executive to ensure full understanding of current responsibilities, follow-up needs and outstanding issues
• Manage and maintain calendar for both business and personal appointments
• Maintain regular contact with business personnel to ensure executive is calendared and aware of all commitments
• Ensure executive meets all commitments being where needed at proper time and well prepared for meeting(s) and call(s)
• Provide up-to-the-minute support and respond to changes as needed, ensuring all related parties are contacted and updated
• Open and sort all incoming mail; coordinate flow of correspondence, organizing between business and personal, urgent and non-urgent needs
• Prepare, edit and proofread outgoing correspondence prior to presenting to executive for approval
• Maintain record of correspondence flow to ensure follow up and closure on all issues
• Correspond regularly, on behalf of executive, with insurance agent, property managers, bankers, and concierge services
• Make all travel plans for executive and family, for business and pleasure travel, ensuring door-to-door white glove service and amenities
• Manage expenses, logs and other matters with respect to private jet; regular contact and liaising with aviation manager
• Research and project management as needed
• Planning and coordinating business and personal events as needed
• Maintaining files and records

 RequirementsRequirements

Key Skills Required

• Excellent managerial, time management, organization and coordination skills
• Good understanding of basic accounting to effectively manage and maintain records
• Strong prioritization skills as well as multi-tasking and working under pressure situations
• Ability to communicate effectively and efficiently in a professional manner
• Utmost discretion and confidentially a must
• Ability to manage executive, as needed, to ensure prompt arrival and preparedness for commitments
• Ability to source tickets and reservations for entertainment and business
• Proficient with Microsoft Office Suite Outlook, Word, Excel, PowerPoint
• Comfortable with information technology and able to trouble shoot and problem solve independently
• Ability to take initiative, organize, complete tasks and special projects with a minimum of supervision, and to manage several tasks at once

Desired Skills:
Excellent clerical skills, Scheduling, Travel logistics, Typing, Planning, Informing Others, Phone Skills, Confidentiality, Handles Pressure, ListeningCompensation Packages:

We offer excellent benefitswithsalary and bonus potential depending upon experience and work related results. Our benefits consist of:

• Medical, dental, life, disability insurance, 401K with company matching, paid vacation and sick leave, tuition reimbursement plan.

How To Apply: Send us your cover letter and RESUME today to be considered for thePersonal Assistant / Executive Assistantposition.

Country: USA, State: Nevada, City: Las Vegas, Company: Alliance Recruitment.