Senior Executive Assistant at Las Vegas

Job Description

The Senior Executive Assistant is responsible for accomplishing day to day administrative tasks for the General Manager and serves as the General Managers key assistant in the area of contract administration assurance.

Essential Duties and Responsibilities

Successful applicant will provide an officer with administrative support, such as:

• Read and analyzes all incoming correspondence, submissions, and reports to determine their significance and plan their distribution.
• Handle all confidential material relevant to corporate operations; files and retrieves corporate documents, records, and reports.
• Compose reports, memos, letters, presentations, and other documents, using word processing, spreadsheet, database, and/or presentation software.
• Manage and maintains the officers schedule, including making appointments and establishing agendas.
• Greet visitors and determines whether they should be given access to the officer and/or specific individuals.
• Work independently in managing multiple projects and tasks with minimal work direction. Prioritizes work load requirements, anticipates problems and creates contingency plans as necessary.
• Complete confidential and/or complex assignments on behalf of the officer. Identifies and collaborates with appropriate staff and departments in preparing special projects. Organizes and follows through on work products and deadlines.

Equipment and Applications:

• PCs, word processing, spreadsheets and presentation software.
• General office equipment.

Job Requirements

• Minimum of 5 years experience as an executive assistant in a professional environment. College, business or administrative school a plus.
• Proficiency in MS Office Word and Outlook at an expert level; proficiency in PowerPoint, Excel and Visio at intermediate levels or above.
• Excellent phone and scheduling skills, typing at 60 WPM. Shorthand or speed writing a plus.
• Possess a strong understanding of office procedures and practices.
• Must be able to multi-task while remaining flexible, with attention to detail and have the ability to meet deadlines with minimal supervision.
• Must possess strong organizational skills for the efficient and successful handling and management of multiple projects.
• Ability to manage multiple deadlines.
• Proficient in written communications including clear and concise writing, editing for spelling and grammar, and an ability to interpret information.
• Speaks clearly and eloquently, representing the office in a professional manner.
• Must be dependable, timely, have a positive attitude, and a team work ethic.
• You may be required to work additional hours to meet the needs of the business.
• Meticulous attention to detail with the ability to compose professional correspondence.

Specialized Knowledge and Skills:

• Thorough knowledge of administrative practices and procedures.
• Excellent communication and interpersonal skills.
• Must have working knowledge of presentation and spreadsheet software.
• Professional appearance and presentation.
• Able to handle highest level confidential information.
• Detail oriented.

*Total discretion required.

Pre-employment drug screening and background check is required. MV Transportation is an equal opportunity/affirmative action employer.

Country: USA, State: Nevada, City: Las Vegas, Company: MV Transportation.